Built for nonprofit youth services
Monitoring day should be a download, not a scramble.
Contract Guidance Pro keeps attendance, hours, staffing and signatures for every session your programs run, then assembles the review packet your funder asks for, with the evidence already attached.
Open signups while we onboard our first agencies. No card, no sales call.
No more rebuilding attendance from paper the week a report is due.
No more hunting sign-in sheets across binders, cars and inboxes.
No more separate spreadsheets for each funder asking the same thing.
Three steps, and the paperwork is already done
Staff record what actually happened. Everything a funder asks for is calculated from that, so nobody retypes a number into a report.
Take attendance where the program happens
Youth sign in and out on a phone or tablet, or on a printed sheet your staff scan back in. Works in a gym with no signal and uploads when it reconnects.
The session is signed and locked
Your instructor certifies it, a supervisor approves it, and the record locks. Corrections make a new version, and the original stays exactly as it was signed.
The packet assembles itself
Pick the grant and the reporting period. Every deliverable in your agreement comes back answered, measured against its minimum, with the sign-in sheets and signatures attached.
Everything a monitor asks for, in the order they ask it
Upload your agreement once. Contract Guidance Pro pulls out each deliverable with the page it came from, and you confirm it. From then on, every report is measured against your actual contract.
Attendance that holds up
Individual sign-in and sign-out times per youth, not a headcount. Days attended, hours served and unduplicated counts come out of the same records.
Units of service, your funder's definition
One funder counts hours, another counts sessions, a third counts youth-days. Set it once per grant and the same session reports correctly to each.
Staff ratio and screening, tracked as you go
Ratio is calculated from who was actually in the room. Background screening dates sit on the staff record, and a lapsed re-screen is flagged before a monitor finds it.
Participant files, checked not assumed
Consent, release, intake, progress notes, discharge. Each youth shows what is on file and what is missing, with the document attached.
Signatures either way
Sign on the screen, or print a sheet with each youth's name, ID and a signature line, then scan it back. The packet keeps whichever you used.
Shortfalls surface early
If a period is tracking below a contracted minimum, you see it while there is still time to run more sessions, not in a corrective action letter.
Made for the programs, not the back office
Small teams running real programs with part-time staff and volunteers. If your site coordinator can use a phone, they can keep records that survive a monitoring visit.
- After-school programs — daily attendance across sites, with hours per youth
- Tutoring — sessions per student, credited to the grant that paid for them
- Mentoring — match contact logged as sessions, with mentor screening on file
- Social skills and self-improvement groups — cohorts, completion and follow-up
One set of records, every funder you answer to
County commissions, state programs and private foundations all ask similar things in different words. Your staff record the program once, and each funder gets its own answers in its own format.
Your agreement drives it
Deliverables, minimums, reporting periods and retention come out of the contract you upload, and you confirm each one against the page it came from.
Their monitoring tool, answered
Load the instrument your funder actually uses. Every item comes back answered, with evidence linked, and a count of anything still outstanding.
Braided funding stays clean
Each youth's attendance is credited to one grant, so the same session is never reported twice to two funders.
Set up your first grant this week
Create an account, upload an agreement, and run one session through to a finished packet. Signups are open while we onboard our first agencies, so there is no card and no sales call.